Terms + Conditions
Payment of Invoices institute and acceptance of this agreement. The parties (Designer + Client), therefore, agree as follows:
Once a design proposal is accepted and/or and invoice is paid, this agreement is binding and all payments will be expected, upon receipt.
The client agrees to pay Blue + Pine Creative, Inc. a non-refundable deposit at the time of signing to secure the project and book space on the design calendar. Once the proposal is accepted, this agreement is binding and all payments will be expected, per our timeline.
The client agrees to pay Blue + Pine Creative, Inc. the fees listed in the Project Invoice including all taxes. Pricing in the Project Invoice includes only Blue + Pine Creative, Inc. fees. Any other costs, such as hosting, themes, plug-ins, art licensing, printing, shipping & handling, or photography, will be billed to the Client.
The remaining payments (beyond the deposit) are invoiced per the timeline. Deliverables will be released when the final payment clears. Extra fees (billed at hourly increments) are due when Blue + Pine Creative, Inc. completes individual milestone extras to the timeline schedule, and as the Client accepts the deliverables for that timeline item. All invoices are payable upon receipt. Invoices shall list any expenses and additional costs as separate items.
A weekly service fee of 5% of the project total is payable on all overdue balances (Sunday- Sunday). All grants of any license to use or transfer ownership of any intellectual property rights under this Agreement are conditioned on full payment, including all outstanding Additional Costs, Expenses, Fees, or any other charges.
If the Client accepts the website design concept provided by the Designer but then does not provide the content needed to complete the website within two (2) months of the date of that design approval, both parties agree that the Designer will have fulfilled its obligations under this Agreement, the website will be considered complete, and the Designer will invoice for the final payment of 50%, plus hosting, plus any additional costs incurred, per this Agreement. the Designer will continue to fulfill its hosting obligation until the Client gives the notice to do otherwise. After two (2) months, the Designer will remain available to enter any content provided by the Client, but at the hourly specified under “Changes” below.
CHANGES TO PROJECT SCOPE
Unless otherwise provided herein, Client shall pay additional charges for all changes requested by Client which are outside the scope of the Services on a time and materials basis, at Designer’s standard hourly of $85 per hour, or in an amount separately agreed upon in writing in advance of the change. Such charges shall be in addition to all other amounts payable under this Agreement despite any maximum budget, contract price, or final price identified therein. The designer may extend or modify any delivery schedule or deadline as required by such Changes.
The project rate includes one concept round or wireframe plus two additional revision rounds for a total of three revisions. Any additional revision rounds will incur an additional fee.
Unless otherwise provided herein, the client shall pay 25% of the total project rate or a time and materials basis, at the designer’s standard hourly rate of per hour if the percentage total is less than the current hourly rate for any additional revisions beyond three rounds included in the initial project cost for all changes requested by the Client. Such charges shall be in addition to all other amounts payable under this Agreement despite any maximum budget, contract price, or final price identified therein. The designer may extend or modify any delivery schedule or deadline as required by such Changes.
The client shall use all reasonable efforts to provide needed information, materials, and approvals. Any delay by the Client will result in a day-for-day extension of the due date for all Deliverables. Any delay caused by conditions beyond the reasonable control of the parties shall not be considered a breach and will result in a day-for-day extension of any performance due. Each party shall use reasonable efforts to notify the other party, in writing, of a delay. Conditions beyond the reasonable control of the parties include, but are not limited to, natural disasters, acts of government after the date of the agreement, power failure, fire, flood, acts of God, labor disputes, riots, acts of war, terrorism and epidemics. Delays by the client within reasonable control, as determined by Blue + Pine Creative, Inc., will include a fee and/or a delay of project launch at a rate of 5% of the total project amount, charged in weekly increments.
EVALUATION AND ACCEPTANCE
Client shall, within 5 business days after receiving each Deliverable, notify Blue + Pine in writing of any failure to comply with the specification of the Project Estimate or of any other objections, corrections or changes required. Blue + Pine shall, within 5 business days of receiving Clients notification, correct and submit a revised Deliverable to Client. Client shall, within 5 business days of receiving a revised Deliverable, either approve the corrected version or make further changes.
If after 3 corrections by Blue + Pine, Client finds the Deliverables are not acceptable, Client may terminate this agreement subject to the termination clauses of this Agreement. If Client fails to provide approval or comments during any approval period, those Deliverables will be considered approved and accepted. All objections, corrections and changes shall be subject to the terms and conditions of this Agreement.
ACCREDITATION AND PROMOTION
Blue + Pine shall be entitled to place accreditation, as a hyperlink, in the form, size and location as incorporated by Blue + Pine in the Deliverables on each page of the Final Deliverables. Blue + Pine retains the right to reproduce, publish and display the Deliverables in Blue + Pine’s portfolios and websites, in galleries, design periodicals and other media or exhibits for the purposes of recognition of creative excellence or professional advancement, and to be credited with authorship of the Deliverables in connection with such uses.
All material considered confidential by either party shall be designated as confidential. Confidential Information shall not be disclosed to third parties and shall only used as needed to perform this Agreement. Confidential Information shall not include any information that is already known by the recipient, becomes publicly known through no fault of the recipient, or is received from a third party without a restriction on disclosure.
RELATIONSHIP OF THE PARTIES
The Blue + Pine is an independent contractor. Blue + Pine shall determine, in its sole discretion, the manner and means by which the Services are accomplished. No agency, partnership, joint venture, or employee-employer relationship is intended or created by this Agreement. Neither party is authorized to act as agent or bind the other party except as expressly stated in this Agreement. Blue + Pine and the work product or Deliverables prepared by Blue + Pine shall not be deemed a work for hire as defined under Copyright Law. All rights granted to Client are contractual in nature and are expressly defined by this Agreement.
REPRESENTATIONS AND WARRANTIES
Client represents and warrants to Blue + Pine that to the best of Client’s knowledge, use of the Client Content does not infringe the rights of any third party. Blue + Pine represents and warrants to Client that to the best of Blue + Pine’s knowledge, the Deliverables will not violate the rights of any third parties.
EXCEPT FOR THE EXPRESS REPRESENTATIONS AND WARRANTIES STATED IN THIS AGREEMENT, Blue + Pine MAKES NO WARRANTIES WHATSOEVER. Blue + Pine EXPLICITLY DISCLAIMS ANY OTHER WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR COMPLIANCE WITH LAWS OR GOVERNMENT RULES OR REGULATIONS APPLICABLE TO THE PROJECT.
INDEMNIFICATION AND LIABILITY
Client shall indemnify Blue + Pine from any and all damages, liabilities, costs, losses, expenses or attorney fees arising out of any claim, demand, or action by a third party due to materials included in Deliverables at the request of the Client.
THE SERVICES AND THE WORK PRODUCT OF Blue + Pine ARE SOLD “AS IS.” IN ALL CIRCUMSTANCES, THE MAXIMUM LIABILITY OF Blue + Pine, ITS DIRECTORS, OFFICERS, EMPLOYEES, DESIGN AGENTS AND AFFILIATES (“Blue + Pine PARTIES”), TO CLIENT FOR DAMAGES FOR ANY AND ALL CAUSES WHATSOEVER, AND CLIENT’S MAXIMUM REMEDY, REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT OR OTHERWISE, SHALL BE LIMITED TO THE NET PROFIT OF Blue + Pine. IN NO EVENT SHALL Blue + Pine BE LIABLE FOR ANY LOST DATA OR CONTENT, LOST PROFITS, BUSINESS INTERRUPTION OR FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES ARISING OUT OF OR RELATING TO THE MATERIALS OR THE SERVICES PROVIDED BY Blue + Pine, EVEN IF Blue + Pine HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY.
TERM AND TERMINATION
This agreement shall begin when both parties agree to the estimate digitally, by accepting the estimate sent through QuickBooks, via email, and shall continue until all Services are complete and delivered, or until the Agreement is Terminated. Either party may terminate this agreement at any time, on 14 days prior written notice if the other party breaches any of its material responsibilities or obligations under this Agreement and fails to cure that breach during that 14 day period. Either party may terminate this agreement at any time, on written notice to the other party, if the other party ceases to conduct business in its normal course; makes an assignment for the benefit of creditors; is liquidated or otherwise dissolved; becomes insolvent; files a petition in bankruptcy; or a receiver, trustee, or custodian is appointed for it. In the event of termination, Client shall pay Blue + Pine for the Services performed through the date of termination in the amount of a prorated portion of the fees due. Client shall pay all Expenses, Fees, and Additional Costs incurred through the date of termination.
Blue + Pine grants to Client a non-exclusive, perpetual and worldwide license to use and display the Final Deliverables in accordance with this Agreement. The rights granted to Client are for use of the Final Deliverables in its original form only. The client may not change, create derivative works or extract portions of the Final Deliverables.
Blue + Pine retains all rights in and to all Preliminary Works. Client shall return all Preliminary Works to Blue + Pine within thirty (30) days of completion of the Services. All Blue + Pine Tools are and shall remain the exclusive property of Blue + Pine. Blue + Pine grants Client a non-exclusive, nontransferable, perpetual, worldwide license to use the Blue + Pine Tools solely to the extent necessary with the Final Deliverables for the Project.
Parties agree to attempt to resolve any dispute by negotiation between the parties. If parties are unable to resolve the dispute by negotiation, either party may start mediation and/or binding arbitration in a forum mutually agreed to by the parties. The prevailing party shall be entitled to recover its attorneys’ fees and costs in any dispute resolved by binding arbitration or litigation.
Modifications to this Agreement must be in writing and signed by both parties. Failure by either party to enforce any right or seek to remedy any breach under this Agreement shall not be construed as a waiver of such rights nor shall a waiver by either party of default in one or more instances be construed as constituting a continuing waiver or as a waiver of any other breach.
All notices under this Agreement shall be given in writing either by: (a) Fax or Email, with return confirmation of receipt; (b) Certified or Registered mail, with return receipt requested. Notice will be effective when received, or in the case of email or fax, on confirmation of receipt. Rights or obligations under this Agreement shall not be transferred, assigned or encumbered without the prior written consent of the other party.
This Agreement shall be governed by the law of Idaho.
If any provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect. Where possible the invalid or unenforceable provision shall be interpreted in such manner as to be effective and valid under applicable law. Headings and numbering used in this Agreement are for convenience and reference only and shall not affect the scope, meaning, intent or interpretation of this Agreement, and shall not have any legal effect. This Agreement is the entire understanding of both parties and supersedes all prior understandings and documents relating to the subject matter of this Agreement.
This Agreement constitutes the final, exclusive agreement between the parties relating to the contract project and Services contained in this Agreement. All earlier and contemporaneous negotiations and agreements between the parties on the matters contained in this Agreement are expressly merged into and superseded by this Agreement.
Client’s acceptance of this estimate authorizes Blue + Pine to begin work. If the information and terms in this proposal are to Clients satisfaction and approval, kindly accept this design proposal estimate. Thank you!
Updated: October 2022